Supported File Types

ScholarlyCommons@Penn recommends the use of particular file types in order to increase the likelihood of safely migrating these files into the future.

The main papers are all in PDF. Word and RTF files are converted to PDF when they are imported into the repository. For more information on preparing PDF versions of papers, see our file format and conversion guide.

For supplementary materials, we recommend the following formats as most likely to be migratable:

  • Images: JPEG, PNG, GIF, TIFF
  • Audio: AIFF, MP3, "unprotected" (DRM-free) AAC
  • Video: MPEG (see also note about Streaming Video)
  • Data: XML, Comma-separated values

Other formats may be included for supplementary materials, but are less likely to be migrated when technology changes.

When we migrate to new formats, we will change the format of a file, but not the information in it. For example, the repository managers will not update hyperlinks, other external references, or out-of-date information within a paper or supplementary file.

Streaming Video: The ScholarlyCommons@Penn platform currently does not support streaming video, in the sense of archiving the actual files. Server space should be arranged with the Penn Video Network or another campus entity. However, descriptive information may be included in ScholarlyCommons, linking to streaming video files on other servers. Note that formal presentations of a unit's scholarly lecture series would be deemed appropriate content for the repository, whereas class lectures would not be appropriate.

Questions, problems, suggestions

If you have any questions or problems creating submission files for ScholarlyCommons@Penn, or suggestions for tips we could add to this guide, please let us know. Write to us at . We'll try to get back to you and help you out as soon as we can.