What is ScholarlyCommons: Repository?

  • The ScholarlyCommons: Repository is a collection of the scholarly output of researchers at the University of Pennsylvania. It promotes dissemination of the collection work, and preserves it in a freely-accessible, long-term archive.

What is SelectedWorks?

  • SelectedWorks allows you create a personal web site, where you can include your picture, CV, papers deposited in the ScholarlyCommons: Repository, links to or copies of papers not included in the ScholarlyCommons: Repository, or other information about your research. It is very easy to build the site, no technical skills are required, and your papers will reach a wider audience. To get started, go to: SelectedWorks

Help: FAQ Assistance with Selected Works

Help: How to use ScholarlyCommons: Repository

How to find content

Browsing

ScholarlyCommons: Repository includes papers and other materials deposited in this collection by schools, departments, and other units at Penn, as well as links to electronic full texts of Penn dissertations, made available from ProQuest. The ScholarlyCommons: Repository home page offers options for browsing this content.
  • Browse by research unit, center, or department: Content under this option has been deposited by individual Penn units. Select this option, then select the name of a unit to see a list of available collections. These might include departmental papers, technical report series, or other materials.

  • Browse Selected Works Gallery: Content under this option is organized by individual author. The author's page may also include other information about the author, such as research interests, affiliations, etc.

  • Browse dissertations: Content under this option includes links to Penn dissertations provided by ProQuest. Selecting this option will display a long list of titles, sorted first by year and then alphabetically by last name. Move to a particular year by selecting the year next to "Browse by Year"; then press the "Go" button. Or filter the list by author: enter the author’s last name in the "Author Last Name" text box to the right of the "Browse by Year" form.
Searching

You can search full text and descriptions of materials in the entire ScholarlyCommons: Repository plus Penn dissertations. If you prefer, you can narrow your search to a particular section of the collection.
  • To search everything: selecting Search All Collections from the left navigation column prompts a form that allows you to search for either words in the full text of papers or papers by a particular author in the collection. A link to an advanced search form allows further specification and combination of search terms. Results will normally be returned as a web page. Alternatively, you can export results in formats suitable for other programs by choosing a different option on the pull-down menu next to "Show results as".

  • To search within a particular research unit: the Browsing features specified above will take you to the research unit or collection you wish to search. A search form like the one found at the "Search All Collections" link described above allows you to search within the unit you’re visiting. This form contains an "Advanced Search" link allowing for more detailed search options.
Arranging for personalized notification of new material

Saving past searches allows for later notification of new materials that fit the criteria you specified in previous searches. You must be logged onto an account with ScholarlyCommons: Repository to enable this feature. (See directly below for information on such accounts.) Once you are logged in, click the "Notify me" button after making a search to get future notification. When logged in, you can click on "Email Notification" to adjust notification frequency (daily, weekly, monthly) of a saved search, or delete any of the saved searches. Alternatively, you may also receive notification of all new content in ScholarlyCommons: Repository via RSS feed.

How to create and use an account

Although you can explore ScholarlyCommons: Repository without logging in, an account will allow you to sign up for personalized notifications and other email announcements, as well as to submit materials to the site. Accounts are free. They are available both to Penn and non-Penn users, but only Penn users can be authorized to submit materials.
  • To create an account, select My Account from the left navigation column and then select the "New User" option. After you provide your name, email address, and initial password (and, optionally, an institutional affiliation), the system will confirm registration via email.

  • To log into your account, select My Account from the left navigation column and then enter your email address and password. If you forget your password, you can enter your email address without a password, and will receive your password immediately by email. If you want to change your password, go to the "My Account" page and choose the "Edit Profile" option.

  • Use a different password from the one you use for your university account, or other sensitive accounts. (For example, Penn users should NOT use their PennKey password.) Logins and email password notifications are currently not encrypted and may be intercepted. Do not use a password whose compromise could also allow your overall online identity to be stolen. If you have trouble logging in or the system will not send you your password, please send an email to . We will help solve the problem as soon as possible.

  • Remember Me Next Time: If you select the "Remember Me Next Time”"option so that your password and email address are remembered even after you close your browser, you will not need to log in each time you visit the site. To prevent others from accessing your account, you must click the logout option on your "My Account" page.

How to submit materials to ScholarlyCommons: Repository

In order to submit materials to ScholarlyCommons: Repository, you must be affiliated with a participating research unit. Speak with your unit’s administrator if you feel that participation would benefit your unit’s mission, or contact for more information.
  • Copyright considerations: Review the copyright guidelines and repository policies to determine if your work can be submitted to ScholarlyCommons: Repository. You or your unit’s administrator, and not ScholarlyCommons: Repository, bear responsibility for certifying compliance with any applicable copyright regulations.

  • Submission formats: Documents in ScholarlyCommons: Repository are made available in PDF format. Submissions are acceptable in full-text searchable PDF, Microsoft Word, or RTF. (The latter two formats are converted to PDF by the collection system after submission.) Submissions can also include supplementary files in other formats (including data sets, computer programs, and so forth). Details on producing appropriate formats are available in the File format and conversion guide. The Library may add or change supported format choices to reflect format choice and presentation that reflect changing technological capabilities.

  • Depositing documents: Once you have (1) cleared copyright, (2) reviewed the collection policies, and (3) have a version of your document in a proper submission format, submit your papers using either self-deposit or assisted deposit by email.

    1. Self-Deposit
      Author self-deposit is often the quickest way to make your scholarship available in ScholarlyCommons: Repository. Log into your account. Then browse to the appropriate unit and collection (e.g., Departmental Papers (CBE)). Once in a collection, click on "Submit a paper". If you don’t see this option, or if you can’t submit to the appropriate research collection, contact for assistance.

    2. Assisted deposit by email
      A secondary method of depositing your content in ScholarlyCommons: Repository is to email . ScholarlyCommons: Repository administration will take care of the deposit for you.

  • Notification: After you have deposited your material, you will be notified when it is publicly available on ScholarlyCommons: Repository -- usually within a couple of working days.

  • More information can be found at Submission FAQ.

How research units can join the repository

If you do not find your unit listed as a participant in ScholarlyCommons: Repository, please see the Participation Agreement. If you represent a Penn research unit, center, or department, and wish to participate in the collection, please contact us at .

How to contact the Library for more help and information

If you encounter problems using the collection, or would simply like additional information about the site, please contact .

ScholarlyCommons: Repository Administrative contacts

Shawn Martin, Scholarly Communication Librarian, Penn Libraries (, 215/573-4207)
Marjorie Hassen, Director of Public Services, Penn Libraries (, 215/898-2817)